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What Level is Your Design Business?

VitaVygovska

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Viewing 15 posts - 1 through 15 (of 87 total)
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  • VitaVygovska
    Participant

    hi Ladies,
    i LOVE that you are so diligent about this issue.
    here’s what we do: we simply move the invoice emails to a designated folder in outlook.
    next, and THAT’s the important part: we do the CC categorization every week.
    when going through CC download, we go back into the ‘invoices’ folder in outlook and look up/match the client name to the amount and vendor that’s on CC download. If you do this part every week, then the amount of the invoices is not that large. i just talked with Lisa and she confirmed: for our size business, about 10-20 per week.

    Gressa, i would say for you, don’t go back, it’s too overwhelming.
    if you adapt the above practice and do it every week, after a year, you’ll be able have your invoices in one place and your CC properly categorized. This will give you good client profitability report! ๐Ÿ™‚

    lmk if you have any other questions.

    xoxo,
    v.

    in reply to: Gratitude #30246
    VitaVygovska
    Participant

    Thank you, everyone, for your kind words!!!!!
    i’m so glad to hear that you found the class educational and inspirational.
    it has always been my goal to be fully transparent, so that you guys can get full value.
    now, onto the exciting part of making it happen!!!
    xoxo,
    v

    in reply to: Estimating Template question #30245
    VitaVygovska
    Participant

    hi Lisa,
    great question!
    we pay commission on the total price that we charged (and got paid), minus the installation.
    it’s usually 10%.
    some designers have asked us to increase to 20% – we are happy to oblige, since they have a better sense of what the project can absorb.
    we do not have separate retail and wholesale pricing.
    it is the same price.
    hope this helps.
    xoxo,
    v.

    in reply to: Gratitude #30022
    VitaVygovska
    Participant

    thank you, Agata. so well said. i feel blessed right back that i can be real and vulnerable with you guys. this is a safe place.
    xoxo,
    v.

    in reply to: value of roles & the exact steps necessary #30008
    VitaVygovska
    Participant

    hi Agata and Lisa,
    great job, ladies!
    getting this kind of distilled view of who is responsible for what is critical.
    agata, for you, b/c it’s allowing you to see where your staff may be tripping over each other and what tasks are slipping through.
    lisa, for you, b/c it’s the foundation for the job description for the new hire.
    i’m very proud of you!!!
    xoxo,
    v.

    in reply to: Air Table #30003
    VitaVygovska
    Participant

    hi Lisa, LOVE, LOVE, LOVE hearing it!!!

    in reply to: Week 2 Takeaways #30002
    VitaVygovska
    Participant

    Ladies, you are rock stars!!!!!
    YES – hire out everything that does not produce $ or gives you infinite joy

    VitaVygovska
    Participant

    ah! now i get it. you feel that you need to comport to your workroom’s format. i get it.
    just to push a little bit, have you tried giving them your own version of work orders?
    it may not be their format, but i’m thinking you give them a fair amount of business.
    they may go for it.

    as a fellow excel geek, i would love to see your excel sheets some time ๐Ÿ™‚

    in reply to: Built to Sell #30000
    VitaVygovska
    Participant

    Amen to that, Lisa!!!
    thank you for sharing.
    your path, although personal to you, is not unique, unfortunately.
    i too had to take the same journey.
    and i’ve seen many people do the same.
    good news is that we are so much wiser now.
    we will continue “standing firm in our space and stop being money launderers” ๐Ÿ™‚ ๐Ÿ™‚ ๐Ÿ™‚
    xoxo,
    v.

    in reply to: Air Table #29975
    VitaVygovska
    Participant

    hi Ladies,
    great feedback!
    Agata, you’re right, i haven’t had the need to track labor costing b/c i only have one seamster.
    for you, AT would be an invaluable tool.
    by the way, one of my other students, uses QBO to track her labor hours.
    her seamstresses, she has several, use their phones to open up the project and start a timer.
    it’s really cool. this way you have it captured and don’t have to type it yourself every time your staff start and finish a job.
    i’m thinking that from QBO, it can then be automatically transferred to AT, where you can do the profitability calculations.
    very exciting!

    Sue, good for you. no need to go for perfection. no need to backtrack. make a decision, draw the line in the sand and just start doing it.
    you are a rock star! Proud of you!

    xoxo,
    v.

    VitaVygovska
    Participant

    hi Christine,
    it’s pretty simple.
    my estimate/detailed order is so complete, that i don’t have to add any new information.
    all i do is delete the pricing and add order and due dates.
    if you’re looking for a more detailed explanation, it might be a good idea to rewatch the video from the class.
    i actually do a work order from the detailed order in real time.
    this way you can see all the steps.
    lmk if you have any additional questions once you’ve had the chance to watch it.
    xoxo,
    v.

    VitaVygovska
    Participant

    Sue!
    OMG, OMG, OMG!!!! Congrats!!!
    i’m so happy for you!!!
    this is incredible.
    your stated goal at the very beginning of the class to finally get your _____ together.
    you are doing it! you are getting it together :-).
    so proud of you, lady!

    quick question.
    the very first step in the process is usually the estimate, out of which a work order flows.
    if i’m understanding correctly, in your process, it’s the reverse – the work order first, then the estimate.
    is that correct?

    well done, sue!!!!
    vita
    (sorry for all the exclamation points, i’m just THAT excited for you ๐Ÿ™‚

    in reply to: Built to Sell #29776
    VitaVygovska
    Participant

    Built to Sell is an ABSOLUTELY awesome book.
    it’s a very easy read.
    short.
    to the point.
    reads like a beach story.
    as a matter of fact, i’m due to reread it, it’s been a couple of years.

    it really made me realize that i don’t have to do all the jobs.
    that i can hire out, just like any corporation.
    that my primarily function is marketing.

    thank you for reminding us all about it, Sue!!!
    xoxo,
    v.

    in reply to: value of roles & the exact steps necessary #29639
    VitaVygovska
    Participant

    hi Nancy,
    Where the challenge comes in is when the volume of the business gets to a level that becomes hard to manage.
    That is where a good project management system is key.
    i can’t wait to share it with y’all.

    question for you though. Even with the best project management system, unless everyone’s roles are clearly defined, noone will have the ownership. perhaps your first step is to determine this clarity. Use the flow charts. Use color coding. it will help you!

    xoxo,
    v.

    VitaVygovska
    Participant

    hi Diana,
    i’s SOOOO glad to hear that excel templates are working for you and you’re seeing benefit!
    we will miss you in class this week.
    have a great time hosting the workshop.
    the class is recorded, so you’ll see everything.
    feel free to ask questions afterwards on the forum.
    xoxo,
    v.

Viewing 15 posts - 1 through 15 (of 87 total)
What Level is Your Design Business?
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